I-9 Audits: Strengthening Your Immigration Compliance Strategies & Anticipated Changes to I-9’s in 2023

Are you confident your organization is in full compliance with Federal immigration laws, or are you at risk of being assessed costly fines or worse, for potential violations? 

In an effort to control illegal immigration, in 1986 Congress passed the Immigration Reform and Control Act (IRCA). The IRCA was enacted to legalize approximately three million undocumented immigrants, while at the same time, attempting to deter future undocumented immigration.  In order to be in compliance with IRCA’s directives, all U.S. employers must complete a Form-I-9 for each employee hired after November 6, 1986.

It is a violation of Federal immigration law for any employer to knowingly hire employees who are not authorized to work in the United States.  The Federal Form I-9: Employment Eligibility Verification, is used by employers as a record of their basis for determining the eligibility of an employee to work in the U.S. The form is maintained by the employer and made available upon request for inspection by officials of the Department of Homeland Security, the Department of Labor, and the Office of Special Counsel for Immigration-Related Unfair Employment Practices. 

The ability for employers to virtually review I9 supporting documentation ends on July 31, 2023. It’s important for employers to understand what they’ll need to do to move forward after the deadline.  Additionally a new I9 form will be issued on August 1st, 2023. 

Session Highlights:

• New Form I-9 will be released on August 1, 2023! 
• The deadline for virtual inspections of I9 documentation is July 31st – What happens next? 
• What is Form I-9 and who must comply?
• I-9 Documentation verification for remote workers 
• Exceptions for completing and retaining Forms I-9 
• Employer and employee responsibilities when completing FormI-9
• Common Form I-9 errors
• Procedures for correcting errors & omissions 
• Form I-9 retention rules 
• Form I-9 Internal and External Audits
• Levels of violations
• Self-audits
• Immigration and Customs Enforcement Audits 
• Inspection Notices  
• Consequences of non-compliance
• E-Verify system
• I-9 and E-Verify:  Know the differences 
• E-Verify rules & procedures 
• States with current E-Verify laws 
• E-Verify self-audits: Key steps
  

Why Should You Attend:

The process of completing, storing, and properly disposing of I-9s can be daunting.  The current Administration is strongly focused on immigration enforcement, and the chances of your organization being audited are higher than ever.  Due to this increased focus, more employees are conducting proactive self-audits of their I-9s and supporting documentation.  Additionally, more employers are participating in the Federal E-Verify program, a web-based system that allows businesses to electronically confirm the eligibility of their employees to work in the United States. 

In this informative 90-minute program, you’ll be provided with the information you need to ensure your organization is Form I-9 compliant, understand what constitutes proper documentation, recordkeeping best practices, and methods for conducting self-audits.   We will also discuss changes to the I9 that will become effective on August 1, 2023, in addition to providing information regarding the expiration on July 31, 2023, of the virtual documentation review that was put in place during the COVID-19 pandemic.   You will also learn about the E-Verify process which can assist employers with good-faith immigration compliance.  Additionally, participation in this webinar will provide you with insight into surviving an external audit best practices to avoid hefty fines and enforcement actions from ICE.

Who Should Attend:

• Senior Leadership
• Human Resources Directors, Managers &Representatives 
• Operations Professionals 
• Compliance Professionals 
• Recruiting Professionals 
• Managers & Supervisors 
• Employees